Makeup Salon Running Costs
Expect monthly running costs for your Makeup Salon to start around $18,500 in 2026, primarily driven by payroll and rent Fixed overhead alone is $5,150 per month, covering rent ($3,500), utilities, and software When you factor in the initial payroll of $13,333 per month for the Owner, Lead Artist, and part-time Admin, the total minimum monthly burn rate is substantial Your initial focus must be on achieving the break-even point, which the model forecasts will take 14 months (February 2027) This guide details the seven core recurring expenses—from professional cosmetics inventory (30% of revenue) to marketing spend (40% of revenue)—that dictate your cash flow needs Understanding these costs is crucial, especially since the first year EBITDA is projected at a loss of $53,000
7 Operational Expenses to Run Makeup Salon
| # | Operating Expense | Expense Category | Description | Min Monthly Amount | Max Monthly Amount |
|---|---|---|---|---|---|
| 1 | Salon Rent | Fixed Overhead | The fixed monthly rent is $3,500, requiring long-term lease analysis. | $3,500 | $3,500 |
| 2 | Staff Payroll | Labor | Payroll starts at ~$13,333 per month in 2026 for 25 FTEs (Owner, Lead Artist, part-time Admin). | $13,333 | $13,333 |
| 3 | Cosmetics | COGS | Professional cosmetics cost 30% of total revenue in 2026, needing strict inventory management. | $0 | $0 |
| 4 | Retail Inventory | COGS | Retail inventory COGS is 52% of revenue in 2026, demanding efficient purchasing and sales tracking. | $0 | $0 |
| 5 | Marketing | Sales & Marketing | Performance marketing is projected at 40% of revenue in 2026 to acquire customers for high-value services. | $0 | $0 |
| 6 | Utilities/Maint. | Fixed Overhead | Fixed monthly costs for utilities ($400) and maintenance ($200) total $600. | $600 | $600 |
| 7 | Software/Fees | Fixed/Variable | Fixed software subscriptions are $250 monthly, plus variable payment processing fees (25% of revenue). | $250 | $250 |
| Total | All Operating Expenses | $17,683 | $17,683 |
Makeup Salon Financial Model
- 5-Year Financial Projections
- 100% Editable
- Investor-Approved Valuation Models
- MAC/PC Compatible, Fully Unlocked
- No Accounting Or Financial Knowledge
What is the total required monthly operating budget for the first 12 months?
The minimum required monthly operating budget for the Makeup Salon starts at $18,500 to cover fixed overhead, but you must budget for variable costs hitting 97% of revenue, which means your true operational spend will be much higher if you want to know Is The Makeup Salon Truly Profitable?. Honestly, that 97% variable load means covering your fixed cost floor is just the start of the cash runway challenge.
Fixed Cost Floor
- Need to cover $18,500 in fixed overhead monthly.
- This assumes zero variable cost for the initial calculation.
- If revenue hits $20k, variable cost eats $19.4k (97%).
- Net contribution is only $600 before paying the rent.
Variable Cost Pressure
- Variable costs are pegged at 97% of gross receipts.
- This structure defintely demands high Average Transaction Value (ATV).
- Focus levers on retail upsells to lower effective COGS %.
- If onboarding takes 14+ days, churn risk rises.
Which cost categories represent the largest recurring monthly expenses?
The largest recurring monthly expense for the Makeup Salon is payroll at $13,333, dwarfing the $3,500 monthly rent, meaning artist efficiency drives near-term profitability. Before diving deeper into the service pricing structure, you should review Is The Makeup Salon Truly Profitable? to see how these costs translate into required sales volume.
Payroll is the Primary Lever
- Payroll accounts for roughly 79% of the combined $16,833 fixed overhead.
- You must defintely optimize artist schedules to reduce idle time between booked appointments.
- High fixed labor costs demand high utilization rates to cover the base salary cost.
- Consider performance-based compensation structures to align artist incentives with revenue goals.
Fixed Cost Coverage Threshold
- Rent is a fixed cost of $3,500 per month, adding to the labor burden.
- Total identified fixed costs are $16,833 monthly ($13,333 payroll + $3,500 rent).
- Every service booked must contribute significantly above variable costs to cover this base.
- If variable costs run at 30% (products, supplies), the required contribution margin is high.
How much working capital is required to cover the projected $53,000 first-year EBITDA loss?
You need a minimum cash buffer of $53,000 to cover the projected first-year EBITDA loss while the Makeup Salon scales to profitability in 14 months; understanding the owner's potential take-home is key to managing these early deficits, which you can explore further in How Much Does The Owner Of Makeup Salon Make?. This capital must sustain the business until February 2027. If onboarding takes 14+ days, churn risk rises.
Required Cash Buffer
- Total projected loss needing financing is $53,000.
- This covers operations for 14 months until break-even.
- Secure funding for this deficit plus operational float.
- Any delay defintely increases the working capital ask.
Cash Flow Levers
- Prioritize high-margin bridal packages for immediate cash.
- Aggressively manage Accounts Receivable (AR) timelines.
- Negotiate favorable payment terms with premium suppliers.
- Focus marketing spend on high-density zip codes first.
What specific cost reduction actions will be taken if average daily visits (8 per day) fall short of targets?
If the Makeup Salon hits only 8 daily visits instead of the target, you must immediately pull back on discretionary spending to protect cash flow; for a deeper dive into startup costs that influence these decisions, review How Much Does It Cost To Open, Start, And Launch Your Makeup Salon Business?. The two primary levers requiring immediate adjustment are Performance Marketing spend and administrative staffing levels.
Marketing Spend Recalibration
- Performance Marketing currently accounts for 40% of revenue.
- Scale this spend back instantly if volume drops below expectations.
- Lower visits mean your cost per acquisition (CPA) is rising fast.
- Cut spending until the target visit rate is re-established.
Administrative Cost Control
- Review the part-time Receptionist/Admin FTE, designated as FTE (05).
- This fixed cost must be reduced quickly when volume dips.
- If visits don't support the role, shift duties or reduce hours.
- Don't wait 30 days to adjust staffing levels downward.
Makeup Salon Business Plan
- 30+ Business Plan Pages
- Investor/Bank Ready
- Pre-Written Business Plan
- Customizable in Minutes
- Immediate Access
Key Takeaways
- The minimum expected monthly running cost for a new makeup salon in 2026 is approximately $18,500, driven heavily by payroll and rent.
- Achieving the break-even point is projected to take 14 months, requiring significant working capital management during the initial operational phase.
- Payroll ($13,333 monthly) and salon rent ($3,500 monthly) constitute the largest fixed cost levers that must be immediately optimized.
- Founders must secure sufficient working capital to cover the projected first-year EBITDA loss of $53,000 before reaching sustained profitability.
Running Cost 1 : Salon Rent
Rent Commitment
Your fixed salon rent is $3,500 monthly, which is a heavy upfront anchor cost. This figure demands careful location scouting and deep analysis of the lease terms before signing anything. You've got to know exactly what you're getting for that fixed spend.
Cost Inputs
This $3,500 covers the physical space for your luxury salon operations. It’s a fixed overhead, meaning it hits regardless of revenue, unlike cosmetics (30% of revenue) or payroll ($13,333 starting). You must factor this rent into your break-even calculation defintely.
- Input: Lease agreement terms.
- Budget Fit: Fixed overhead bucket.
- Compare to Payroll: $13.3k.
Lease Strategy
Managing this fixed cost means negotiating concessions upfront, like tenant improvement allowances or rent abatement periods. Avoid signing anything longer than necessary initially. If you can negotiate a lower base rate, it directly helps cover the high marketing spend (40% of revenue).
- Negotiate abatement periods.
- Watch renewal clauses closely.
- Avoid long-term commitments early.
Location Lock-In
Since rent is fixed, ensure the location supports your high-touch service model and justifies the $3,500 outlay. If foot traffic is low, you’ll need aggressive marketing just to cover this single line item before hitting payroll.
Running Cost 2 : Staff Payroll
Payroll Baseline
Payroll represents your largest operational drag, starting at roughly $13,333 per month in 2026 based on 25 FTEs. This figure includes the Owner, Lead Artist, and necessary part-time administrative support right out of the gate.
Estimating Staff Cost
To calculate this, map every role—Owner, Lead Artist, part-time Admin—to a fully loaded cost, including taxes and benefits. The $13,333 figure assumes a blended rate across 25 employees needed for 2026 volume. If service demand spikes early, you'll hire faster, pushing this expense up defintely.
- Total number of FTEs (25).
- Blended salary plus burden rate.
- Specific roles like Lead Artist count.
Controlling Labor Spend
Since payroll is the largest cost, focus on maximizing artist utilization rates immediately. Avoid hiring full-time staff too early; use vetted 1099 independent contractors for peak demand like bridal season. This defers payroll tax burden.
- Maximize billable hours per artist.
- Use 1099 contractors for spikes.
- Avoid hiring staff too soon.
Payroll Coverage
This fixed payroll cost must be covered by your service revenue before you can absorb variable costs like 30% cosmetic COGS. Poor utilization means your $3,500 rent becomes an even heavier burden on the remaining margin.
Running Cost 3 : Professional Cosmetics
Service Product Costs Hit 30%
For your makeup salon, expect professional cosmetic costs to eat up 30% of service revenue starting in 2026. This isn't retail inventory; it’s the cost of goods used during the service. Managing this line item is critical because unused or expired product directly hits your bottom line before you even pay rent.
Inputs for Service COGS
This 30% covers the actual makeup, brushes, and disposables applied directly to the client during their session. You need to track usage per service tier—for example, bridal versus a quick touch-up. If your average service revenue is $150, you are spending $45 on product for that appointment. This is a variable cost tied directly to service volume.
- Track usage per service type.
- Calculate cost per face application.
- Monitor shelf life closely.
Controlling Product Waste
Since this is a service cost, waste management is key; expired product is a total loss. Avoid overstocking niche colors that don't move fast. Negotiate bulk pricing with suppliers for high-use staples like foundations and powders. A 5% reduction here directly improves your gross margin on services.
- Buy staples in bulk.
- Audit inventory monthly.
- Minimize niche color stock.
Watch Your Cost Buckets
If you don't track cosmetic usage against revenue accurately, you risk miscalculating profitability. Many salons lump this cost with retail COGS, which masks the true cost of service delivery. Keep these two buckets separate for defintely accurate margin analysis.
Running Cost 4 : Retail Product Inventory
Retail COGS at 52%
Retail inventory cost of goods sold (COGS) hits 52% of revenue in 2026. This high margin requirement means purchasing must be tight and sales reconciliation must be exact to protect gross profit. You can’t afford inventory errors here.
Cost Calculation Inputs
This 52% COGS covers the wholesale cost of retail cosmetics sold to clients. To budget this, you need projected retail revenue multiplied by 0.52. If you project $10,000 in retail sales in 2026, expect $5,200 in inventory costs. Poor tracking leads to shrinkage, which eats margin defintely fast.
- Projected retail revenue for 2026.
- Unit cost from primary suppliers.
- Monthly reconciliation cadence.
Controlling Inventory Spend
Managing this high cost means optimizing vendor terms and minimizing product obsolescence. Avoid buying deep discounts on slow-moving SKUs (stock-keeping units). Focus on high-turnover items first. A common mistake is overstocking niche colors that expire before sale.
- Negotiate volume tiers with distributors.
- Audit physical stock vs. POS data monthly.
- Limit initial depth on seasonal shades.
Tracking Accuracy
Since retail COGS is 52%, your point-of-sale (POS) system must integrate inventory depletion directly with service revenue tracking. If you sell a lipstick, the cost must hit COGS immediately, not next quarter. This accuracy is non-negotiable for forecasting.
Running Cost 5 : Performance Marketing
Acquisition Spend Rate
Performance marketing is set to consume 40% of total revenue in 2026, demanding extreme focus on acquiring high-value clients. This budget must efficiently capture services like Bridal Makeup, which carries a healthy $350 Average Order Value (AOV) to justify the spend. That's a heavy lift for acquisition.
Budgeting Marketing Input
This cost covers paid media driving new customers, especially for the $350 AOV Bridal Makeup service. You estimate it using projected 2026 revenue multiplied by 40%. If revenue hits $500k, spend is $200k. This is defintely a major lever for growth, but it demands tight tracking of return on ad spend.
Controlling Acquisition Cost
Managing a 40% spend requires ruthless efficiency, focusing acquisition efforts solely on high-value clients. Don't waste budget chasing low-value one-off appointments that don't move the needle. You need to know your Cost Per Acquisition (CPA) for bridal clients immediately.
- Track CPA vs. $350 AOV.
- Prioritize bridal channels only.
- Test creative assets weekly.
Margin Check
This aggressive 40% allocation means your unit economics must be sound before scaling ads. If your variable costs—like professional cosmetics at 30% and payment processing at 25%—eat too much margin, this marketing spend breaks the model fast. You need high conversion rates.
Running Cost 6 : Utilities and Maintenance
Fixed Overhead Check
Utilities and maintenance are predictable fixed overhead, totaling $600 per month. This amount covers essential services and supplies but demands vigilance against seasonal changes that can inflate utility bills unexpectedly.
Cost Inputs
This $600 covers baseline utilities like electricity and water, plus office supplies and general maintenance for the salon space. You estimate this by summing the $400 utility quote and the $200 supplies budget monthly. This fixed cost is minor compared to the $13,333 payroll, but it's defintely guaranteed spending before any revenue arrives.
- Utilities: $400 baseline
- Supplies/Maintenance: $200 baseline
- Total fixed overhead: $600
Manage Spikes
Manage this cost by tracking usage against the $400 utility baseline monthly to catch anomalies fast. Since this is a makeup salon, HVAC load might spike in summer, driving up electricity costs above budget. Avoid overstocking supplies; inventory management prevents waste, which is often mistaken for maintenance savings.
- Review HVAC contracts annually
- Track usage vs. $400 baseline
- Watch supply ordering closely
Seasonal Risk
The risk lies in assuming $600 is static year-round; seasonal utility adjustments can add hundreds of dollars if not budgeted for. If summer cooling adds $150, your true fixed cost jumps to $750, directly impacting your break-even point analysis immediately.
Running Cost 7 : Software and Fees
Software Cost Impact
Fixed software costs are $250 monthly, but the 25% variable payment fee eats revenue fast. You need tight booking systems to manage this combined drag on profitability, especially with high Average Order Values (AOV).
Cost Calculation Inputs
This cost covers your booking platform ($250 fixed) and transaction fees (25% variable). To estimate its total impact, multiply projected monthly revenue by 0.25, then add the fixed $250. For a $350 bridal service, the fee alone is $87.50 per booking before fixed overhead.
- Fixed cost is $250/month.
- Variable cost is 25% of gross sales.
- Inputs needed: Monthly Revenue projection.
Managing Fee Drag
Minimize the variable drag by optimizing payment capture. Every dollar processed costs 25 cents in fees, so streamline intake immediately. Avoid manual invoicing where possible, as that increases administrative payroll risk, which is already high at $13,333 starting payroll.
- Verify payment gateway agreements now.
- Ensure 100% capture at booking.
- Bundle software costs into service pricing.
System Efficiency Check
The $250 software commitment must support high-volume scheduling; if it causes friction during client intake or payment, the associated operational drag easily outweighs the monthly fee. Don't let bad software amplify your 25% processing cost.
Makeup Salon Investment Pitch Deck
- Professional, Consistent Formatting
- 100% Editable
- Investor-Approved Valuation Models
- Ready to Impress Investors
- Instant Download
Related Blogs
- Startup Costs: How Much To Open A Makeup Salon?
- How to Launch a Makeup Salon: Financial Planning and 7 Essential Steps
- How to Write a Business Plan for a Makeup Salon in 7 Simple Steps
- 7 Essential KPIs to Track for a Makeup Salon
- How Much Do Makeup Salon Owners Typically Make?
- How to Increase Makeup Salon Profitability in 7 Actionable Strategies
Frequently Asked Questions
Total monthly running costs start around $18,500 in 2026, covering $3,500 in rent and $13,333 in payroll Variable costs add about 97% of revenue;