VR Event Planning
Marketing Plan

This Excel template includes a pre-written, fully customizable marketing plan for VR events. It saves hours by giving you ready copy, tasks, and sequencing you can edit for any industry. Tailor language, channels, and priorities to match your event goals.

Editable copy for emails and ads

Swap channels to match audience

Adjust targets per event size

Save versions per client or campaign

The template uses a Gantt chart layout for visual timeline planning and task sequencing. You'll see campaigns, dependencies, and launch windows across weeks so timing stays clear. It makes cross-team handoffs and milestone checks obvious at a glance.

Color-coded phases and milestones

Drag-adjustable dates and bars

See dependencies and critical path

Monthly and weekly timeline views

Includes 30+ pre-built marketing actions tailored to VR events across channels like email, socials, PR, and partnerships. Each action is a short task with suggested timing so you don't miss essential promotion steps. Use them as-is or tweak per event complexity.

Pre-launch email sequences included

Social campaign calendar ready-made

Media outreach and PR tasks

Partnership outreach checklist included

Timelines and task durations are fully editable without breaking formulas or the Gantt logic. Change start dates, extend task lengths, or compress sprints and the chart recalculates automatically. That keeps the plan flexible for scope changes or client delays.

Shift entire campaign easily

Adjust durations quickly per task

Auto-update linked milestone dates

Handle last-minute timeline shifts

Built-in progress tracking shows task completion percentages and flags overdue work in the Gantt view. You get a snapshot of what's done, behind, or at risk so you can act fast. The sheet also summarizes percent complete by phase.

Completion bars update automatically

Overdue tasks highlighted in red

Phase-level percent complete shown

Quick filter for at-risk items

The template simplifies team coordination by letting you assign owners, set dependencies, and note deliverables inline. That reduces duplicated work and clarifies handoffs between marketing, production, and tech teams. Use it in planning calls to assign next steps live.

Owner column per task included

Dependency markers prevent conflicts

Comment field for handoff notes

Weekly owner reminders suggested

No Excel expertise needed: cells are color-coded, inputs are protected, and formulas work behind the scenes. Clear instructions and sample entries guide first-time users through setup. You'll be updating timelines and owners without writing formulas.

Color-coded editable cells only

Protected formulas prevent breakage

Step-by-step setup instructions included

Sample event pre-filled for learning

The plan is fully printable and shareable, with export options to PDF and compatibility with Google Sheets. Produce client-ready one-pagers or full campaign exports for internal review. Sharing keeps stakeholders aligned during pre-event approvals.

One-page summary export ready

PDF and Google Sheets compatible

Presenter-friendly print layout included

Client-ready branding placeholders provided

The template includes a weekly highlight and completion guide that shows the current week and top priorities. It highlights what must finish that week and what's blocked, so teams focus on the right items. Use it for weekly standups and status emails.

Current-week priorities at top

Blocked items called out clearly

Suggested weekly standup agenda

Completion checklist for milestones