Kinesiology Practice Break-Even Point: About $46K/Month

Fixed costs $15.4K/mo Base overhead

Contribution margin 91% After variable costs

Break-even revenue $16.9K/mo Revenue target

Break-even timing Month 26 Base-case timing

Break-even calculator

Test how monthly revenue, variable expenses, and fixed costs shape break-even for a kinesiology practice.

Lean Base Full

Monthly revenue Higher revenue creates more margin to cover fixed costs. $ Launch month Mature month Variable expenses Direct costs like payment fees and client marketing rise with sales. $ Light fees Heavy fees

Money available to cover fixed costs $93,221 $100,130 revenue - $6,909 variable expenses

Margin ratio

93%

Covers fixed costs

Yes

Fixed monthly costs This is the monthly overhead your margin must pay first. $ Small team Full clinic

Break-even chart Revenue Total costs

Which kinesiology practice expenses are fixed, and which move with sales?

Cost classification

Break-even is useful only if fixed monthly overhead, payroll steps, and revenue-linked fees are separate. The $188,000 opening cash outlays affect funding, not monthly contribution margin, while $7,500 recurring overhead must be covered every month.

Expense	Cost	Break-Even Treatment	Common Mistake
Clinic Rent ($5,000/month)	Fixed	Include the full $5,000 each month before contribution margin.	Scaling rent with treatment volume.
Practice Management Software ($400/month)	Fixed	Keep the $400 monthly charge in fixed overhead.	Treating core software as usage-based.
Clinic Director payroll	Fixed	Include the $95,000 annual salary as fixed payroll.	Allocating leadership pay only to booked sessions.
Clinical Supplies	Variable	Subtract 1.0% of first-year revenue from contribution margin.	Budgeting supplies as a flat office expense.
Specialized Assessment Software	Variable	Subtract 0.5% of first-year revenue from contribution margin.	Counting it as fixed despite revenue-based modeling.
Payment Processing Fees	Variable	Subtract 2.5% of first-year revenue on every paid treatment.	Ignoring card fees when pricing sessions.
Client Acquisition Marketing	Variable	Model 5.0% of first-year revenue as sales-linked spend.	Treating percentage-based marketing as fixed.
Kinesiologist payroll	Semi-fixed	Add salaries in full-time equivalent steps as capacity expands.	Treating clinician pay as fully variable per session.

How does break-even shift from a lean launch to a full kinesiology schedule?

Scenario table

As staffing steps up, revenue has to outrun payroll and rent before break-even moves. The lean case is still short, the base case sits near the line, and the full schedule leaves a real cushion.

Planning assumptions only; actual results can shift with visit mix, staffing pace, and collection timing.

Scenario	Monthly Revenue	Variable Costs	Fixed Costs	CM Ratio	Operating Profit	Break-Even Signal
Lean launch case	$313k	$28k	$421k	91.0%	-$136k	Still below break-even, so volume needs to rise.
Base steady case	$630k	$52k	$588k	91.7%	-$10k	Near break-even, so small misses can turn profit into loss.
Full schedule case	$1,160k	$88k	$775k	92.4%	$297k	Clear cushion, so slower months are easier to absorb.

What breaks the break-even plan for a kinesiology practice?

Stress test

This plan breaks first when bookings slow, hiring runs ahead of demand, or variable costs creep up. At $313k revenue, 91% contribution margin, and $421k fixed costs, the model still carries a $136k operating gap, so small misses hit cash fast.

Stress Case	Changed Assumption	Break-Even Revenue	Revenue Gap	Risk Signal
Current plan	Revenue stays at $313k, contribution margin stays at 91%, and fixed costs stay at $421k.	$463k	$136k gap	The clinic is still below break-even.
Revenue shortfall	Revenue falls 10% to $282k; margin and fixed costs stay the same.	$463k	$164k gap	Slow referrals or no-show leakage widen the loss fast.
Fixed-cost increase	Fixed costs rise 10% to $463k; revenue and margin stay the same.	$509k	$177k gap	Early hiring before booked demand pushes break-even higher.
Margin pressure	Variable expenses rise from 9% to 12% of revenue, cutting contribution margin to 88%.	$478k	$146k gap	Fee and marketing drag eat too much of each visit.
Combined pressure	Revenue falls 10% to $282k, fixed costs rise 10% to $463k, and contribution margin slips to 88%.	$526k	$215k gap	Soft bookings and higher costs stack into a large cash hole.

Can the clinic fill enough sessions before it signs the lease?

Founder checklist

Do not sign the lease or lock in full launch staffing until booked sessions, pricing, and cash clear the break-even floor. Here, the model needs about $356K of cash, and break-even does not arrive until Month 26.

1Session Floor400/mo

Verify the referral and repeat-visit pipeline can keep about 400 sessions a month filled, because that is the launch load the practice has to carry before break-even.

2Monthly Burn$42.1K/mo

Verify rent, salaries, and fixed overhead stay near this level, because the clinic must cover that cash burn every month before growth turns into profit.

3Unit Margin91% CM

Verify the $100 to $250 launch price mix still leaves about 91% contribution after supplies, software, processing, and marketing, because margin funds the burn.

4Staffing Load6.5 FTE

Verify the launch team can cover rehab, performance, wellness, admin, and marketing work without gaps, because thin staffing cuts billable slots fast.

5Build-out Cash$188K

Verify cash is ready for build-out, equipment, furniture, IT, tools, signage, and the website before opening, because these costs hit before the clinic matures.

6Reserve Cushion$356K

Verify cash stays above the modeled minimum, because the trough lands in Month 25 and the business does not reach break-even until Month 26.