PRP Clinic Break-Even Analysis: About $84K Monthly Revenue

Fixed costs $19.4K/mo Base overhead

Contribution margin 79% After variable spend

Break-even revenue $24.7K/mo Monthly target

Break-even timing Month 1 Launch month

Break-even calculator

Test monthly revenue, direct costs, and overhead against break-even for a platelet-rich plasma therapy clinic.

Lean Base Full

Monthly revenue Revenue sets the cash left to cover clinic overhead after direct treatment costs. $ Slow month Busy month Variable expenses Direct costs rise with each treatment, including PRP kits, supplies, and lead spend. $ Lower direct cost Higher direct cost

Money available to cover fixed costs $123,449 $157,250 revenue - $33,801 variable expenses

Margin ratio

79%

Covers fixed costs

Yes

Fixed monthly costs This is the monthly overhead the clinic has to cover before profit starts. $ Lean overhead Higher overhead

Break-even chart Revenue Total costs

Which expenses are fixed and which move with sales in a platelet-rich plasma therapy clinic?

Cost classification

Break-even works only if direct treatment costs reduce contribution margin while fixed overhead stays separate. In the first year, treatment-linked costs start at 21.5% of revenue, so one wrong label can distort Month 1 break-even.

Expense	Cost	Break-Even Treatment	Common Mistake
Medical Facility Rent	Fixed	Carry as $12,500 per month before any treatment volume.	Scaling rent with each injection visit.
Malpractice Insurance Premiums	Fixed	Include $3,200 per month in base overhead.	Leaving it out because it is not a supply item.
EHR and Practice Management Software	Fixed	Model $850 per month as recurring clinic overhead.	Tying the software line to treatment count.
FDA-cleared PRP Preparation Kits	Variable	Deduct 8.0% of first-year revenue from contribution margin.	Burying PRP kits in overhead.
Medical Consumables and Needles	Variable	Deduct 3.0% of first-year revenue as treatment volume rises.	Treating needles and consumables as fixed supplies.
Digital Marketing and Lead Acquisition	Variable	Deduct 9.0% of first-year revenue when calculating break-even.	Treating lead acquisition as fixed.
Utilities and Clinical Maintenance	Semi-variable	Start with $1,800 per month and test higher usage as rooms run fuller.	Ignoring added utility load from longer clinic hours.
Medical Assistant Payroll	Semi-fixed	Add in staffing steps: 2.0 FTE in year one at $48,000 per FTE annually.	Ignoring staff step-ups as provider capacity grows.

How does break-even change from a lean PRP clinic to a full build?

Scenario table

Lean tests launch risk, base checks whether a multi-provider setup can carry the higher fixed load, and full shows the payoff of scale. As fixed costs rise from $65.9k to $117.9k a month, break-even dollars climb even while margin improves.

Planning case only: these figures use model assumptions, so actual results can move with utilization, pricing, and staffing mix.

Scenario	Monthly Revenue	Variable Costs	Fixed Costs	CM Ratio	Operating Profit	Break-Even Signal
Lean PRP clinic	$157.3k	$33.8k	$65.9k	78.5%	$57.6k	Break-even is near $84.0k, so launch demand still matters.
Base PRP clinic	$441.7k	$83.5k	$82.0k	81.1%	$276.2k	Break-even is near $101.1k, a practical multi-provider scale test.
Full-scale PRP clinic	$927.7k	$151.2k	$117.9k	83.7%	$658.9k	Break-even is near $140.9k, so capacity use drives the cushion.

What could push this platelet-rich plasma clinic past break-even?

Stress test

At launch, the clinic has a wide cushion, but the break-even line tightens fast if bookings slip, fixed payroll lands before demand, or lead costs climb. A 20% revenue hit still leaves room, so cost creep is the bigger risk.

Stress Case	Changed Assumption	Break-Even Revenue	Revenue Gap	Risk Signal
Current plan	No change.	$84k	$1,489k cushion	Launch revenue sits far above break-even.
Revenue shortfall	Revenue falls 20% to about $1,258k.	$84k	$1,174k cushion	A miss still clears break-even, but the cushion shrinks.
Fixed-cost pressure	Fixed commitments rise 10% to about $725k.	$924k	$649k cushion	Adding payroll before demand is proven is the main trap.
Margin pressure	Variable expenses rise from 21.5% to 26.5% of revenue.	$897k	$676k cushion	Lead and kit costs can squeeze margin fast.
Combined pressure	Fixed commitments rise 10% and variable expenses rise to 26.5%.	$986k	$587k cushion	Higher payroll and weaker margin make the plan less forgiving.

What should the founder verify before signing the lease and buying the equipment?

Founder checklist

This clinic only looks ready if booked demand, staffing coverage, and cash all clear the Month 2 low point. With about $65.9K a month in fixed load and a $748K minimum cash need, don’t sign the lease or buy equipment until the pipeline and launch flow are proven.

1Booking pipeline100+ treatments/mo

Verify the clinic can book more than 100 treatments a month before the lease, because that is the demand level that keeps the fixed load from outrunning revenue.

2Fixed load$65.9K/mo

Check that rent, malpractice, software, utilities, supplies, membership dues, and Year 1 payroll fit the volume plan, or break-even gets pushed out fast.

3Service margin78.5% CM

Verify contribution margin, the cash left after variable costs, stays near 78.5% after PRP kits, consumables, marketing, and waste; that cushion pays the fixed bills.

4Provider coverage5 roles

Confirm opening coverage for 1 physician, 1 orthopedic specialist PA, 1 aesthetic nurse practitioner, 1 hair restoration specialist, and 1 sports medicine RN before you add volume.

5Cash cushion$748K

Hold at least the modeled $748K minimum cash need through Month 2, since the plan hits its low point before the clinic is fully settled.

6Startup capex$278.5K

Don’t lock the centrifuges, ultrasound, buildout, refrigeration, tables, IT, furnishings, and microneedling devices until consent, documentation, waste handling, and room flow are set before launch.