Trichology Consultation Break-Even: $35K Monthly Revenue Target

Fixed costs $28.0K/mo Base monthly overhead

Contribution margin 79% After variable costs

Break-even revenue $35.4K/mo Revenue needed monthly

Break-even timing Month 1 First breakeven month

Break-even calculator

Test whether monthly revenue can cover variable expenses and the fixed cost base.

Lean Base Full

Monthly revenue Revenue drives the cash left to cover variable costs and fixed overhead. $ Low sales High sales Variable expenses These costs move with volume and include consumables, marketing, and booking fees. $ Low costs High costs

Money available to cover fixed costs $44,570 $56,417 revenue - $11,847 variable expenses

Margin ratio

79%

Covers fixed costs

Yes

Fixed monthly costs This is the monthly overhead contribution margin must cover before profit starts. $ Low overhead High overhead

Break-even chart Revenue Total costs

Which trichology consultation expenses stay fixed, and which move with sales?

Cost classification

Break-even is only reliable when rent, core payroll, and clinic overhead are separated from items that rise with consultations, add-ons, and retail sales. Here’s the quick math discipline: fixed costs set the monthly hurdle; variable costs reduce margin per dollar sold.

Expense	Cost	Break-Even Treatment	Common Mistake
Clinic Lease	Fixed	Include $6,500 per month in the fixed monthly hurdle.	Treating rent as optional after the lease is signed.
Utilities and Clinical Waste	Fixed	Include $800 per month as clinic operating overhead.	Ignoring suite load when treatment rooms get busy.
Professional Liability Insurance	Fixed	Include $450 per month before testing break-even volume.	Leaving required clinical coverage outside operating break-even.
CRM and Diagnostic Software	Fixed	Include $350 per month as a recurring practice system charge.	Modeling software as a one-time setup item.
Maintenance and Cleaning	Fixed	Include $1,200 per month to keep rooms usable and compliant.	Cutting cleaning in the model when appointment volume rises.
Clinic Director and Front Desk Wages	Semi-fixed	Cover committed payroll first; Year 1 director, patient coordinator, and receptionist salaries total $193,000 per year, about $16,083 per month.	Calling core staff fully variable because bookings fluctuate.
Professional Treatment Consumables	Variable	Apply 6% of revenue in the first year, then update by model year.	Using average margin while ignoring treatment supply use.
Payment Processing and Booking Fees	Variable	Apply 3% of revenue in the first year because it moves with paid bookings.	Forgetting fees when estimating contribution margin.

How does break-even shift across lean, base, and full trichology launch formats?

Scenario table

Break-even rises as the clinic scales, but the cushion also grows because fixed wages spread over more revenue. Here’s the quick math: lean breaks near $35.4k a month, base near $48.0k, and full near $56.5k.

Planning estimates only; actual results will move with utilization, service mix, and hiring pace.

Scenario	Monthly Revenue	Variable Costs	Fixed Costs	CM Ratio	Operating Profit	Break-Even Signal
Lean Year 1 launch	$56.4k	$11.8k	$28.0k	79.0%	$16.6k	Clear of break-even, but capacity has to stay full.
Base Year 2 suite	$107.2k	$21.5k	$38.4k	79.9%	$47.3k	This is the key test: a slower ramp can eat the cushion.
Full Year 5 setup	$383.8k	$63.3k	$47.2k	83.5%	$273.3k	Strong cushion if staffing and room use keep pace.

What breaks first if bookings slow, overhead rises, or treatment margins slip?

Stress test

The base plan clears break-even with room to spare, but the cushion gets thin fast if revenue dips, fixed clinic costs rise, or treatment margins fall. The combined shock still stays above break-even, but only by about $12,000.

Stress Case	Changed Assumption	Break-Even Revenue	Revenue Gap	Risk Signal
Current plan	No change from the base case.	$354,000	$210,000 cushion	Healthy cushion, but fixed costs are already heavy.
Revenue shortfall	Monthly revenue falls 20% to about $451,000.	$354,000	$97,000 cushion	Still above break-even, but the buffer shrinks fast.
Fixed-cost pressure	Fixed monthly commitments rise 15% to about $322,000.	$408,000	$156,000 cushion	Overhead inflation pushes the break-even floor higher.
Margin pressure	Contribution margin slips 5 points to 74%.	$378,000	$186,000 cushion	Fee and consumable pressure raise the revenue floor.
Combined pressure	Revenue drops 20%, fixed costs rise 15%, and margin falls to 74%.	$435,000	$12,000 cushion	Thin cover left; one more miss can flip the clinic into loss.

Can this clinic clear break-even before you sign the lease and add staff?

Founder checklist

Use this checklist before signing the $6,500 lease or hiring past Year 1. The clinic only passes if demand, a 79% contribution margin, and the $792K cash trough all hold after the $205K launch build.

1Lease Demand$56.4K/mo

Verify pre-opening bookings can support the Year 1 average revenue pace before you commit to the lease, because rent only works when chair time stays full.

2Fixed Load$9.6K/mo

Check that rent, utilities, insurance, software, cleaning, and supplies stay near this monthly fixed load so overhead does not outrun early sales.

3Margin Check79% CM

Confirm the mix keeps contribution margin near 79% after consumables, inventory, marketing, and payment fees, or the break-even line will move up fast.

4Staff Ramp500 treatments/mo

Make sure the Year 1 team of 6 providers can handle about 500 treatments a month at the stated utilization before you hire beyond the first year.

5Cash Cushion$792K min

Hold enough cash to fund the $205K launch build and still cover the Month 2 cash trough, or the clinic can run short before revenue settles.

6Launch Demand8% / 4%

Keep digital marketing near 8% of revenue and retail inventory near 4%, and do not expand if onboarding, bookings, or follow-up conversion starts to slip.