How Much Does A Koi Pond Design Business Owner Make? $95K To $117M
You’re planning owner pay in a project-heavy business, so revenue and take-home can look very different This model estimates $474k to $3153M in annual revenue, EBITDA from -$189k to $1074M, and owner income capacity when the owner fills the $95k general manager role It covers revenue, gross margin, operating costs, cash reserves, and scenarios, not personal tax advice or guaranteed distributions
Owner income$95k to $1.169MNet margin-40% to 34%Revenue for target pay$3.153MBusiness difficultyHard
Want to test your koi pond owner pay?
Owner income calculator
Estimate owner take-home and the target-pay gap from revenue, margin, costs, reserves, and target pay.
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Planning note: Research-based planning estimate only. It is not guaranteed salary, tax advice, or owner distribution advice.
Want the six biggest koi pond income drivers?
1
Project Value
$20.3K-$26.4K
Bigger custom builds push each sale up fast, and that lifts owner income more than small scope changes.
2
Gross Margin
73%-84%
Keeping listed COGS, fuel, and waste in range protects the cash left after each job, so more revenue turns into profit.
3
Lead Flow
$1.8K-$2.5K
As CAC falls while marketing budget rises from $25K to $65K, the same spend buys more jobs and keeps growth efficient.
4
Crew Capacity
$359K-$967K
More payroll means more install and service capacity, but seasonality and idle crews can quickly eat owner pay.
5
Maintenance
$475-$690
Maintenance visits and upgrade work add repeat tickets, which smooth cash flow after the one-time build.
6
Overhead
$948K+$515K
Fixed overhead near $948K a year and a $515K cash floor limit how much can flow to the owner.
How much does a koi pond construction business owner take home?
A Koi Pond Design and Construction owner likely takes home $95k in Year 1 only if funded, because sales are $474k and EBITDA is -$189k. By Year 3, pre-tax capacity reaches $362k before reserves, and by Year 5 it reaches $1.169M; see What Are Operating Costs For Koi Pond Design And Construction? for cost context.
Take-home path
Year 1 sales: $474k
Year 1 EBITDA: -$189k
Owner GM salary: $95k
Salary depends on startup funding
Cash capacity
Year 3 sales: $1.585M
Year 3 EBITDA: $267k
Year 5 EBITDA: $1.074M
Reserves, debt, capex reduce cash
Is a koi pond construction business profitable as an owner operator?
Koi Pond Design and Construction can be profitable if the owner stays in the field early, because that can replace a $95k general manager role and keep estimating, sales, and quality control tight. The model grows from $359k in Year 1 to $967k in Year 5, with breakeven around Month 20 and EBITDA moving from -$189k to $1.074M. Hire crews only when booked work covers payroll and reserves, or warranty and project management gaps can erase the upside.
Why it can work
Owner-led field work saves cash early.
GM salary stays off payroll.
Breakeven lands around Month 20.
EBITDA turns from -$189k to $1.074M.
Where risk builds
Sales lag leaves crews underused.
Project control slips as hiring scales.
Warranty issues hit margin fast.
Payroll rises from $359k to $967k.
What is a good gross margin for koi pond construction?
A good gross margin for Koi Pond Design and Construction is about 80% in Year 1 and 84% in Year 5 after materials and subcontractors; contribution margin after fuel and site waste is 73% and 79%. For startup cost context, see How Much To Launch Koi Pond Design And Construction Business?. Margin lives or dies on liner, pumps, filters, rock, excavation, concrete, plumbing, labor hours, equipment rental, warranty callbacks, and change orders.
Margin drivers
80% gross margin in Year 1
84% gross margin in Year 5
73% contribution margin in Year 1
79% contribution margin in Year 5
Protect the job
Price liner and pump swaps carefully
Track excavation and concrete tightly
One missed estimate can erase pay
Write every change order before work
Key Takeaways
Higher project values lift revenue, but margin discipline matters.
Change orders protect margin from scope creep surprises.
Qualified leads beat raw inquiries when close rates matter.
Recurring maintenance helps cover payroll between construction jobs.
Scenario objective for koi pond construction owner income scenarios
Owner income scenarios
Income rises as maintenance becomes the main mix and fixed payroll spreads over more revenue. The model needs about $515k minimum cash and reaches breakeven in Month 20.
Lean, base, and high owner income cases for the forecast.
Scenario
Lean CaseLean case
Base CaseBase case
High CaseHigh case
Launch model
This is the lower-earning path, where launch-year work is still uneven and the owner draw is hard to fund.
This is the modeled middle path, where recurring maintenance and build work create steadier owner income.
This is the stronger earnings path, where higher revenue and better mix push owner capacity much higher.
Typical setup
Year 1 revenue is $474k, EBITDA is -$189k, and the owner salary is only $95k if cash can support it.
By Year 3, revenue reaches $1.585M, EBITDA is $267k, and the owner can model about $362k before reserves.
By Year 5, revenue reaches $3.153M, EBITDA is $1.074M, and the owner can model about $1.169M before reserves.
Cost drivers
Year 1 revenue
negative EBITDA
owner draw only if funded
80% listed gross margin
73% contribution
Year 3 revenue
82% listed gross margin
76.5% contribution
more maintenance mix
steadier staffing
Year 5 revenue
84% listed gross margin
79% contribution
larger maintenance mix
efficient crew scale
Owner income rangeBefore owner reserves
$0 - $95,000Lean income
$267,000 - $362,000Base income
$1,074,000 - $1,169,000High income
Best fit
Use this to test whether launch cash can cover the owner and the team without a liquidity crunch.
Use this as the most likely operating case once maintenance volume starts compounding.
Use this to test upside if the firm keeps adding maintenance clients and scales crews cleanly.
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Planning note: These ranges are researched planning assumptions, not guaranteed earnings, salary promises, tax advice, or distributions; the model also shows a 44-month payback.
Koi Pond Design and Construction Core Six Income Drivers
Average Project Value
Average Project Value
Higher average project value lifts income faster than lead count alone. A typical custom pond job is about $20,300 in Year 1 from 140 hours Ă— $145, then rises to $26,400 in Year 5 from 160 hours Ă— $165. Bigger tickets help revenue, but only if the added scope turns into paid work, not free revisions.
Waterfalls, filtration systems, stonework, lighting, design fees, and larger footprints can all raise the ticket. But bigger jobs are not automatically better: excavation risk, rock handling, warranty exposure, and subcontractor scope can squeeze margin. The real test is gross profit dollars per crew week, not just the sale price.
Track Ticket Size by Scope
Measure each quote by project hours, hourly rate, design fees, add-ons, and subcontracted work. Then compare quoted hours to actual hours and require change orders before extra work starts. Here’s the quick math: if a larger pond adds revenue but also adds labor and rework, owner pay can fall even when sales rise.
Quoted hours vs actual hours
Add-on revenue by feature
Subcontractor scope before start
Gross profit per crew week
Track gross profit dollars per crew week across small, medium, and large jobs. If the bigger projects slow scheduling, trigger callbacks, or expand rock and excavation work, they may look strong on revenue but weak on cash flow and take-home income.
Crew Capacity And Seasonality
Crew Capacity Sets the Pace
When demand is strong, crew capacity decides how much revenue lands this month. Custom construction time rises from 140 to 160 hours per project, a 14% jump, so the same team completes fewer installs unless scheduling stays tight. Weather, site access, inspections, and permitting can also push revenue into later periods, which delays cash and owner draws.
Headcount also scales fast: installation specialists grow from 20 FTE in Year 1 to 60 FTE in Year 5, and maintenance techs from 10 to 50 FTE. If crews sit on unready sites or missing materials, labor cost hits now but revenue arrives later, so gross margin and pay both slip.
Schedule Ready Jobs First
Track billable hours per project, crew utilization, and the share of jobs fully designed, permitted, and stocked before start. Here’s the quick math: when a job moves from 140 to 160 hours, you need more labor hours just to hold the same output. Protect margin by loading crews only after designs and materials are ready.
Track weather delay days.
Track permit and inspection lag.
Track ready-to-start jobs weekly.
Separate install and maintenance crews.
One clean rule: don’t book crews before sites are ready. That keeps labor from getting trapped on stalled jobs and helps the owner turn capacity into cash, not just backlog.
Lead Volume And Close Rate
Qualified Leads and Close Rate
For a koi pond builder, qualified leads matter more than raw inquiry count. If marketing spend rises from $25k in Year 1 to $65k in Year 5, and CAC falls from $2,500 to $1,800, that implies about 10 customers in Year 1 and about 36 in Year 5. Bad-fit leads still burn estimating time, so close rate hits cash flow and owner pay fast.
Track Booked Gross Profit per Marketing Dollar
Measure lead source, consultation rate, close rate, and booked gross profit by job. A strong consult can still fail if the site is wrong, the budget is thin, or referrals are weak. The quick test is simple: if a lead does not move toward a booked, profitable project, it is costing the business time, not making money.
Tag leads by source.
Count consults to closes.
Reject bad-fit budgets early.
Track profit per ad dollar.
Recurring Maintenance And Add-Ons
Recurring Maintenance Cash
If construction is lumpy, recurring maintenance keeps cash moving. Year 1 pricing is $475 per visit from 5 hours x $95; by Year 5 it rises to $690 from 6 hours x $115. That steady work can help cover payroll in slow build months, but only if route time stays tight and visits don’t drift past the planned hours.
The upside is customer lifetime value. Spring cleanouts, winterization, filtration upgrades, fish-health visits, and repairs can add $4,800 to $7,000 per job. The risk is scope creep: if a maintenance call turns into unpaid troubleshooting or extra parts, gross margin slips fast.
Measure Add-On Attach Rate
Track the inputs that drive this income: active maintenance clients, visits per month, hours per visit, and add-on dollars per account. One clean formula is maintenance revenue = visits x price, then add-ons raise profit without needing a full new build job. If labor runs past 5 to 6 hours, check scope before the next visit.
Booked visits per month
Average billed hours
Add-ons per client
Gross profit per route
Keep this work as support unless the model shifts to service-first. Quote cleanouts, upgrades, and repairs as separate line items, and collect before work when you can. That helps recurring work smooth cash and protect owner pay, instead of soaking up crew time from higher-ticket installs.
Overhead, Reserves, And Owner Role
Overhead, reserves, and owner pay
Take-home starts after operating needs are funded. Fixed overhead is $7,900/month or $94,800/year for rent, insurance, software, utilities, dues, hosting, and portal costs. On top of that, payroll climbs from $359k in Year 1 to $967k in Year 5, and marketing rises from $25k to $65k, so owner income depends on keeping enough cash inside the business before any draw.
Here’s the quick math: the business also needs capex for two $45k trucks, a $35k mini excavator, $12k of stone equipment, and other tools. Minimum cash need is $515k at Month 20, so a thin reserve can block owner pay even when jobs are booked. The $95k GM salary is owner pay only if the owner fills that role; if not, it becomes staff cost.
Track cash before owner draw
Keep owner pay last in the stack, after payroll, marketing, overhead, and equipment reserves. One line: if the reserve is thin, the owner is not paid yet.
Track monthly cash after overhead.
Separate owner pay from GM salary.
Model Month 20 reserve at $515k.
Use a rolling 13-month cash forecast and tag each cost as fixed overhead, growth spend, or capital spend. That makes it clear when a draw is safe and when cash should stay in the business to fund trucks, excavation gear, and the next hiring step.
Gross Margin Control
Gross Margin Control
Owner income starts with job costing. In Year 1, raw materials and livestock run 14% of revenue, then 12% by Year 5. Specialized subcontracting runs 6% to 4%, fuel and vehicle maintenance run 4% to 3%, and site waste fees run 3% to 2%. Those ratios set gross margin, so they decide how much cash is left for payroll and owner pay.
The leak is scope creep. Liner changes, pump upgrades, filtration redesign, plumbing surprises, equipment rental, concrete work, and callbacks can erase margin if extra work starts before pricing is approved. One missed change order can turn a solid build into a thin one.
Lock the job-cost lines
Track project revenue against direct cost buckets: materials, subcontractors, fuel, waste, and rework. Use approved change orders before any extra labor or parts leave the truck. That keeps gross margin visible in real time and protects cash flow when the site changes after the estimate.
Log each cost by job
Price all scope changes first
Review waste and truck costs weekly
Bill callbacks only if approved
Measure gross profit dollars per job, not just revenue. If a pond needs a new liner, pump, or plumbing fix, stop and reprice it before work continues. That discipline is what turns busy crews into actual owner income.
