Cottage Running Costs: $456K Monthly Budget for 2026;

Cottage Running Costs

Running a Cottage rental business requires substantial fixed overhead and payroll, totaling around $45,600 per month in 2026 This includes $29,626 for 50 Full-Time Equivalent (FTE) staff and $9,000 in fixed property and administrative costs With an estimated $44,800 in monthly revenue during the first year (at 550% occupancy), you are operating near break-even, generating an annual EBITDA of $56,000 This guide breaks down the seven core operational expenses you must track to maintain cash flow and manage the significant variable costs, like the 70% spent on Food & Beverage costs for ancillary services

7 Operational Expenses to Run Cottage

#	Operating Expense	Expense Category	Description	Min Monthly Amount	Max Monthly Amount
1	Staff Payroll	Fixed	Wages are the largest fixed cost, covering 50 FTE across management, kitchen, and front desk staff.	$29,626	$29,626
2	Property Taxes	Fixed	Property taxes represent a non-negotiable fixed cost, regardless of occupancy or revenue performance.	$2,500	$2,500
3	Utilities	Variable	Monthly utilities are budgeted at $2,000, but this expense will fluctuate seasonally based on heating and cooling demands.	$2,000	$2,000
4	COGS	Variable	COGS, primarily Food & Beverage costs (70%) and cleaning supplies (15%), average 85% of revenue.	$3,800	$3,800
5	Insurance/Compliance	Fixed	Fixed costs for property insurance ($1,200) and accounting/legal ($700) total $1,900 monthly.	$1,900	$1,900
6	Maint. & Supplies	Fixed	Budget $1,800 monthly for general maintenance ($1,500) and office supplies ($300) to keep properties operational.	$1,800	$1,800
7	Tech & Fees	Variable	Technology costs include $800 fixed for software plus variable booking platform fees estimated at 30% of gross revenue.	$800	$800
Total	All Operating Expenses	All Operating Expenses		$42,426	$42,426

What is the total minimum monthly running budget required to sustain operations?

The minimum monthly running budget required to sustain the Cottage business operations, before generating a single dollar of revenue, starts at roughly $40,000, a number that covers core fixed overhead like management payroll and property taxes, which you must nail down before you finalize your What Are The Key Steps To Develop A Business Plan For Cottage, Your Cozy Short-Term Rental Business?. Honestly, this figure is your zero-revenue burn rate, meaning you need $40k in the bank just to keep the lights on and staff paid while you wait for the first bookings to clear, defintely a non-negotiable starting point.

Fixed Overhead Calculation

Core payroll for management and administrative staff is estimated at $25,000 monthly.
Property taxes and facility leases for three initial locations run about $12,000 per month.
Fixed utilities, insurance, and core software subscriptions add another $3,000.
Total fixed monthly burn rate is therefore $40,000.

Variable Cost Impact

Variable costs are tied directly to occupancy, like premium cleaning services.
If turnover costs average $150 per cottage stay, 45 stays per month equal $6,750 in OpEx.
Food and beverage COGS (Cost of Goods Sold) will scale with ancillary revenue streams.
Focusing on high Average Daily Rate (ADR) helps absorb the fixed $40k faster.

Which cost categories represent the largest recurring monthly expenses and why?

The largest recurring monthly expenses for the Cottage concept will be property costs, primarily fixed overhead like mortgage or lease payments, followed closely by variable labor expenses tied to occupancy and amenity usage; if you're just starting out, Have You Considered The Best Ways To Launch Cottage And Attract Your First Guests?

Fixed Foundation Costs

Property acquisition or lease payments are the primary fixed cost anchor.
These costs include mortgage servicing, property taxes, and required insurance policies.
If you own the land and cottages, these expenses are non-negotiable monthly outlays.
A single cottage might carry $5,000 in fixed monthly overhead before any guest books.

Variable Service Costs

Labor costs are highly variable due to the full-service amenities offered.
Staffing for the on-site restaurant and spa scales directly with demand, not just cottage occupancy.
Housekeeping labor is variable; if occupancy hits 85%, you defintely need more cleaning staff hours.
Food and beverage inventory is a pure variable cost, often requiring 30% of gross F&B revenue just for procurement.

How much working capital buffer is needed to cover costs during low seasonality or ramp-up?

You need a working capital buffer between $231,756 and $463,512 to sustain the Cottage business through low seasonality or initial ramp-up periods, which directly relates to questions like Is Cottage Business Generating Sufficient Profitability To Sustain Growth?. This range covers 6 to 12 months of your fixed operational burn rate.

Minimum Cash Runway Needed

Fixed monthly burn rate is $38,626.
Six months coverage sets the absolute minimum buffer.
Calculation: $38,626 multiplied by 6 equals $231,756.
This floor covers immediate operational needs if revenue stalls.

Target Buffer for Stability

Twelve months coverage provides a safer cushion.
This target equals $463,512 in cash reserves.
Use this buffer for unexpected delays in securing prime locations.
If onboarding takes 14+ days, churn risk rises, making reserves defintely important.

What specific cost levers can be pulled immediately if occupancy rates fall below 50%?

When occupancy rates for your Cottage business fall below 50%, you must immediately target variable costs directly tied to service delivery, specifically reducing F&B inventory and scaling back ancillary staffing before touching core maintenance standards. To see how quickly these cuts impact your runway, you need to review the full picture here: Is Cottage Business Generating Sufficient Profitability To Sustain Growth?

Control Per-Stay Expenses

Scale back F&B COGS (Cost of Goods Sold); aim for 30% instead of 40% if bookings slow.
Reduce staffing for on-site events and spa services based on confirmed reservations, not projections.
Professional cleaning is variable, but defintely keep standards high; reduce frequency only on non-booked days.
Cut purchasing for low-turnover amenities or guest welcome packages immediately.

Manage Fixed Overhead Pressure

Fixed costs, like property insurance and core utility minimums, don't change with occupancy.
If ADR is too low, you might need to pause marketing spend targeting low-yield weekday guests.
Renegotiate vendor contracts for non-essential services, like landscaping or premium linen rentals, for better terms.
Honesty: If occupancy stays under 50% for 60 days, fixed costs must be reassessed via lease restructuring or asset reduction.

Key Takeaways

The total minimum monthly running budget required to sustain cottage rental operations in 2026 is approximately $45,600, driven heavily by fixed overhead costs.
Staff payroll is the largest recurring expense, consuming $29,626 per month for 50 FTE staff, which represents over 65% of the fixed cost base.
The business must maintain a minimum occupancy rate of 55% to cover the high fixed costs and reach operational break-even status.
To mitigate risks associated with seasonality and high initial capital expenditure, operators should secure a working capital buffer equivalent to 6 to 12 months of fixed overhead costs.

Running Cost 1 : Staff Payroll

Payroll Dominance

Staff payroll is your biggest drain, hitting $29,626 per month by 2026. This fixed expense covers 50 full-time employees (FTE) supporting operations. You need tight control here because it dwarfs almost every other operating line item.

Staff Cost Drivers

This $29,626 estimate depends on maintaining 50 FTE across three main groups: management, kitchen staff for the restaurant, and front desk personnel. Since this is a fixed cost, it must be covered regardless of occupancy rates for your cottage rentals. You need accurate salary quotes for each role to validate this projection.

Management salaries
Kitchen wages (high due to restaurant)
Front desk coverage

Managing Wage Spend

Managing 50 staff requires careful scheduling, especially for the kitchen and front desk, where demand fluctuates. Avoid overstaffing during slow weekday check-ins. Cross-train employees between front desk duties and light activity coordination to increase utilization. If you hire too fast, churn risk rises defintely.

Cross-train front desk staff
Schedule kitchen leanly
Monitor overtime closely

Fixed Cost Weight

Payroll at $29,626 monthly represents a massive fixed burden that occupancy alone cannot absorb quickly. You must ensure ancillary revenue streams, like spa and food sales, are high margin enough to cover this baseline cost before the first cottage night is booked.

Running Cost 2 : Property Taxes

Fixed Tax Reality

Property taxes are a fixed overhead cost hitting your budget monthly. For this retreat business, expect $2,500 monthly in property tax liabilities, which you pay whether the cottages are full or empty. This liability is non-negotiable.

Taxes: Inputs Needed

Property taxes are mandatory assessments levied by local government based on the assessed value of your real estate holdings. This cost is purely fixed at $2,500/month, meaning it sits outside your variable Cost of Goods Sold (COGS) calculation. You need the official assessment notices to defintely finalize this number for your budget.

Fixed monthly cost: $2,500.
Independent of occupancy rates.
Based on property valuation.

Managing Assessment Risk

Since this is a non-negotiable tax, optimization focuses on assessment accuracy, not reduction. Challenge high valuations if they seem inflated compared to comparable sales in the area. If you secure tax abatements or special use classifications when purchasing land, ensure you maintain compliance to keep those savings.

Audit annual assessments closely.
Verify comparable property sales data.
Ensure compliance for any exemptions.

Impact on Break-Even

Because property taxes are fixed at $2,500 monthly, they directly pressure your gross profit margin when occupancy is low. This cost must be covered by your $29,626 payroll and other overhead before any revenue contributes to net profit.

Running Cost 3 : Utilities

Utility Budget Baseline

Your baseline utility budget for Hearth & Hollow Retreats is set at $2,000 monthly. However, because you run cottages in scenic locations, expect significant seasonal variance driven by heating in winter and cooling in summer months. This cost hits fixed overhead hard during peak seasons.

Forecasting Utility Inputs

This $2,000 covers electricity, gas, water, and waste services for the properties. To accurately model cash flow, you need historical usage data from the specific locations or quotes based on square footage and local climate averages. This is a critical operating expense, not a startup capital cost.

Estimate based on kWh/BTU usage.
Factor in 15%–25% seasonal spikes.
Use average monthly spend for baseline modeling.

Managing Seasonal Spikes

Managing seasonal spikes requires proactive capital planning, not just operational cutting. Focus on energy efficiency upgrades for the cottages, like better insulation or smart thermostats, which lower the variable cost per stay. A common mistake is budgeting only the average, defintely leading to Q1/Q3 cash shortfalls.

Negotiate annual fixed-rate contracts.
Install low-flow fixtures to cut water costs.
Audit insulation quality before winter starts.

Stress-Testing Utility Costs

If peak summer cooling drives usage up by 40% over the baseline, your actual monthly spend could hit $2,800. Always stress-test the budget using a high-season scenario to prevent liquidity issues when demand is highest.

Running Cost 4 : Cost of Goods Sold (COGS)

COGS Impact

Your Cost of Goods Sold (COGS) is high because you sell experiences, not just space. Expect COGS to eat up 85% of revenue, hitting about $3,800 monthly in Year 1, driven mostly by F&B and cleaning. This variable cost defintely demands tight inventory control.

COGS Components

This 85% COGS figure is directly tied to your ancillary revenue streams, primarily the farm-to-table restaurant and spa services. The main inputs are 70% for Food & Beverage stock and 15% for cleaning supplies used across the properties. If F&B sales are slow, this $3,800 estimate drops fast.

Food & Beverage cost is 70% of total COGS.
Cleaning supplies account for 15%.
Estimate is based on Year 1 revenue projections.

Controlling Variable Spend

Since F&B drives most of this cost, focus on supplier negotiation and waste tracking right away. Negotiating better bulk rates for high-volume ingredients can shave 3-5% off that 70% component. Don't let cleaning supply inventory expire before use.

Audit F&B waste weekly.
Standardize cleaning protocols.
Lock in 6-month ingredient pricing.

The Margin Trap

Unlike pure rental businesses, your margin relies on managing variable service costs, not just fixed overhead. If guests only book the cottage and skip the restaurant, your overall gross margin collapses because the 85% COGS assumption won't hold true against lower total revenue.

Running Cost 5 : Insurance and Compliance

Compliance Baseline

Your fixed compliance spending lands at $1,900 monthly, covering property insurance and necessary accounting/legal work. This cost is mandatory overhead that secures your ability to operate legally before revenue starts flowing.

Cost Breakdown

These are fixed costs supporting operational integrity for Hearth & Hollow Retreats. Property insurance requires $1,200 per month to protect the physical assets. Legal and accounting services are budgeted at $700 monthly to handle filings and regulatory needs.

Property insurance: $1,200 fixed.
Accounting/Legal: $700 fixed.
Total fixed compliance: $1,900.

Managing Compliance Spend

Since these are fixed, optimization means better procurement, not cutting scope. Shop insurance quotes every year to find better terms, but don't defintely cut corners on legal advice. A single regulatory fine dwarfs any small savings you find here.

Shop insurance quotes annually.
Bundle accounting/legal retainers.
Verify property liability limits.

Compliance Floor

At $1,900, this cost is small compared to the $29,626 staff payroll, but it’s a critical floor. This spend must be covered regardless of your occupancy rate or ADR (Average Daily Rate).

Running Cost 6 : Maintenance & Supplies

Set Maintenance Budget

You need to allocate $1,800 monthly for keeping your retreats operational and stocked. This covers general upkeep and necessary office supplies. This fixed allocation ensures properties remain guest-ready without surprise shortfalls in inventory or necessary repairs.

Cost Breakdown

This $1,800 monthly spend is split between keeping physical assets sound and stocking consumables for operations. General maintenance is budgeted at $1,500, covering repairs and preventative work on the cottages and amenities. Office supplies are set at a firm $300.

Maintenance covers property upkeep costs.
Supplies cover admin and guest consumables needs.
It's a fixed monthly commitment for operations.

Managing Upkeep Spend

Preventative maintenance is key to controlling the $1,500 general maintenance budget. Reactive fixes cost more later, especially on high-end finishes. For supplies, standardize ordering across all locations to leverage volume discounts and reduce administrative time.

Schedule quarterly property inspections now.
Bulk order non-perishable guest items.
Track repair costs against budget monthly.

Fixed Cost Context

While $1,800 seems small next to the $29,626 staff payroll, maintenance is non-negotiable for maintaining your premium guest experience. If you skip scheduled upkeep, expect higher repair bills later, defintely impacting your contribution margin.

Running Cost 7 : Technology & Booking Fees

Tech Cost Structure

Your technology spending is split between a $800 fixed software cost and a variable booking platform fee hitting 30% of gross revenue, meaning platform reliance directly impacts your net margin.

Estimate Inputs

This line item covers core operational software plus the commission paid to third-party booking channels. To calculate the variable portion, you need your projected gross revenue from rentals and ancillary sales. The $800 fixed cost is predictable overhead, but the 30% variable fee scales fast. Honestly, this fee is almost as high as your COGS percentage, defintely something to watch.

Fixed software cost: $800/month
Variable fee rate: 30% of gross revenue
Total variable cost scales with bookings

Managing Fees

A 30% booking fee is substantial, so optimizing channel mix is crucial for profitability. Relying too heavily on high-commission channels kills margin quickly. You must drive direct bookings to capture the full revenue. Watch out for hidden setup fees on new platforms.

Push guests toward direct website booking
Audit fixed software licenses annually
Negotiate lower variable rates if volume is high

Margin Impact

If your average booking value is $500, that 30% fee eats $150 before any other operating expense hits. This means your effective take rate on those bookings is only 70% of the sticker price, which is a tough hurdle for a hospitality business.