Subscribe to keep reading
Get new posts and unlock the full article.
You can unsubscribe anytime.Real Estate Development Business Plan
- 30+ Business Plan Pages
- Investor/Bank Ready
- Pre-Written Business Plan
- Customizable in Minutes
- Immediate Access
Key Takeaways
- The initial fixed monthly operating expense (OPEX) for the development business is projected to be $88,167, heavily weighted by $64,167 in core executive payroll.
- Successfully bridging the working capital gap requires securing financing to cover a minimum cash trough of -$597 million before the projected breakeven date in June 2028.
- While core payroll is the largest fixed cost, project-specific rental fees, such as the $15,000 monthly charge for Riverbend Lofts, represent a significant variable cost that must be tracked.
- To mitigate risk during the 30-month runway before sales revenue arrives, developers must identify non-dilutive funding or aggressively cut discretionary fixed costs like travel and software subscriptions.
Running Cost 1 : Core Team Payroll
Core Burn Rate
The initial team of 5 Full-Time Equivalents (FTEs) sets your baseline fixed cost. This core team payroll hits $770,000 annually. That translates directly into a mandatory monthly cash burn of $64,167 starting in 2026, regardless of project pipeline activity.
Headcount Cost Basis
This $770,000 figure covers the fully loaded compensation for the first five essential hires in your development firm. For real estate development, this usually means executive leadership and key deal sourcing roles. You need firm quotes for salaries and estimate employer-side taxes to lock this number down accurately.
Managing People Costs
Hiring too fast kills early-stage capital. Avoid inflating senior roles with high market rates before deals close. Keep the initial 5 lean; use contractors or fractional experts for specialized needs like complex modeling until revenue stabilizes. If onboarding takes 14+ days, churn risk rises.
- Keep initial roles focused on deal sourcing.
- Do not include project-specific staff yet.
- Use equity sparingly for early hires.
Payroll vs. Pipeline
This $64,167 monthly burn is your runway clock ticking before project acquisition costs kick in. Since development cycles are long, ensure your initial capital covers at least 18 months of this fixed cost. You must defintely structure incentives carefully to align payroll costs with deal flow milestones.
Running Cost 2 : Corporate Office Lease
Lease Cost Hit
Your $12,000 monthly office rent locks in as the primary fixed overhead, excluding payroll, starting January 2026. This expense must be covered before project acquisition costs begin flowing. If payroll is $64,167 monthly, this lease represents about 18.7% of that core fixed burn rate. That’s a serious baseline commitment.
Lease Inputs
This $12,000 covers the base rent for your corporate headquarters, separate from variable site acquisition rentals like the $15,000 Riverbend Lofts cost. You need the signed lease term and square footage to confirm this figure. It sits right above your $4,500 combined utilities/insurance/tech stack.
- Base rent amount from signed agreement
- Lease start date: January 2026
- Annual escalation clause terms
Rent Control
Since this is a fixed cost, negotiation leverage is key before signing in late 2025. Avoid long commitments if market uncertainty is high. Consider co-working space initially to defintely defer the full $12,000 burn until deal flow stabilizes. You want flexibility here.
- Push for rent abatement periods
- Cap annual escalation rates below 3%
- Sublease excess space if needed
Fixed Cost Risk
Fixed costs create immediate cash flow pressure, especially before asset sales close. If you delay hiring the core 5 FTEs, you save $64,167, but the $12,000 lease still hits monthly. This rent must be funded by investor capital or working capital reserves until revenue starts.
Running Cost 3 : Professional Retainers
Retainer Baseline
The standard $4,000 monthly retainer secures basic legal and accounting support for Catalyst Real Estate Ventures. However, founders must budget separately for the substantial, non-routine costs associated with deal execution, like due diligence and transaction closing fees. These variable expenses significantly impact overall project profitability.
Routine Legal Coverage
Budget $4,000 per month for standard corporate compliance, contract reviews, and monthly financial reporting support. This fixed cost is necessary before any deals close. What this estimate hides is the transactional expense: expect higher, variable fees for specific site acquisition due diligence or complex financing documentation.
- Covers monthly compliance checks.
- Fixed cost before deals start.
- Transaction costs are separate.
Managing Transaction Fees
Keep the retainer low by clearly defining the scope of work with your outside counsel and CPA firm. Avoid using the retainer lawyer for complex M&A or major litigation, as those are billed hourly at much higher rates. If onboarding takes 14+ days, churn risk rises with external partners.
- Define retainer scope clearly.
- Avoid scope creep on hourly work.
- Benchmark hourly rates annually.
Project Cost Leakage
Always model deal-specific closing costs—legal review of title reports, environmental assessments, and financing document prep—as a percentage of the total capital stack, not just a fixed operating expense. Underestimating these variable professional fees is a common defintely way to destroy projected returns on a merchant build.
Running Cost 4 : Tech & Data Subscriptions
Data Platform Costs
Data platforms and software subscriptions are a fixed $3,000 monthly necessity for underwriting real estate development deals. These tools provide the market analysis required to satisfy investors and accurately forecast returns across your residential or commercial projects.
Essential Software Inputs
This $3,000 monthly expense covers critical access to market data feeds and modeling software needed for development. For your firm, this means reliable comparable sales data and zoning checks, which are fixed operating costs separate from project-specific legal fees. Here’s the quick math on what this covers:
- Covers market intelligence platforms.
- Essential for deal underwriting.
- Fixed monthly operational burn.
Controlling Data Spend
Don't overbuy licenses early on; many platforms offer tiered access based on user count or data depth. Start small and only scale up when deal flow justifies it. You should defintely audit usage quarterly to ensure you aren't paying for unused modules. Realistic savings here are around 10% to 20% if you negotiate annually.
- Negotiate annual contracts for savings.
- Audit usage quarterly.
- Avoid paying for unused modules.
Modeling Accuracy
If your financial modeling relies on outdated or generalized data, you risk poor deal selection, which is fatal in development. This $3k spend buys you the speed and precision needed to compete with larger funds. It’s a baseline cost of doing sophisticated asset-backed business today.
Running Cost 5 : Office Utilities & Maintenance
Fixed HQ Overhead
Your corporate headquarters utilities and maintenance are set at a predictable $1,500 per month. This fixed operational cost covers essential services supporting your core team's daily analysis and administrative functions before project mobilization begins. This amount is critical for covering baseline overhead.
Cost Inputs
This $1,500 estimate bundles electricity, water, internet, and routine janitorial services for the main office space. It's a baseline fixed cost you must cover monthly, separate from project-level site costs like $15,000 for site acquisition rent. You need quotes for office size to validate this number.
- Fixed monthly baseline
- Covers power and upkeep
- Independent of project volume
Optimization Tactics
Since this cost is fixed, aggressive reduction is tough until you downsize space. Watch out for underestimating initial setup fees, which aren't recurring. If you sign a 3-year lease, ensure utility contracts are month-to-month to maintain flexibility. You'll defintely want to review the building's insulation quality.
- Avoid long utility lock-ins
- Audit initial setup charges
- Benchmark against peer office size
Budget Context
Compared to the $64,167 monthly payroll burn, this $1,500 is small, but it’s non-negotiable overhead. If you delay hiring the 5 FTEs, this cost remains, eating into runway. Treat it as a necessary minimum spend to support the modeling team.
Running Cost 6 : General Business Insurance
Fixed Insurance Overhead
General Business Insurance is a fixed operating cost set at $1,000 monthly. This covers core corporate risks, unlike the separate, variable policies needed for specific real estate projects like builder's risk.
Policy Scope and Budget Fit
This $1,000 monthly premium covers standard corporate exposures like general liability for the development firm itself. It is a fixed overhead item, separate from variable costs like site acquisition rent, which starts at $15,000 per month for specific projects.
- Covers core corporate operations.
- Fixed at $1,000 per month.
- Excludes project-specific risk policies.
Managing General Liability
Managing this cost involves reviewing coverage limits annually to ensure they match your corporate scale, not the project scale. Since this is small compared to $770,000 in annual payroll, focus on comprehensive coverage rather than aggressive cutting here.
- Review coverage limits yearly.
- Bundle general corporate policies.
- Avoid underinsuring key personnel.
Crucial Separation of Costs
This $1,000 budget is strictly for the corporate entity; it does not cover the massive, project-specific insurance required before breaking ground. Those variable liabilities hit the project budget, not this fixed overhead line item.
Running Cost 7 : Site Acquisition Rent
Site Rent Strategy
Site acquisition rent is a major variable cost, not a fixed overhead item. Costs like the $15,000 monthly rent projected for Riverbend Lofts starting June 2026 depend entirely on whether you rent the site or purchase it outright.
Site Cost Inputs
This cost covers temporary site control or holding costs before development starts. Inputs needed are the specific project timeline, the negotiated monthly lease rate, or the cost of capital if you elect to own the land. It’s a critical pre-development cash outlay.
- Lease rate per month.
- Duration of pre-construction control.
- Strategy choice: Rent vs. Buy.
Strategy Impact
Your acquisition strategy dictates this expense. Renting ties up less initial capital but adds a recurring operating expense, like the $15k example. Buying requires significant upfront equity but eliminates the monthly burn, shifting risk to asset appreciation. Avoid long rent commitments if closing is delayed.
- Negotiate short-term lease options.
- Factor holding costs into purchase price.
- Use purchase options to defer capital.
Strategic Choice
Treat site acquisition rent as a strategic decision, not just an accounting line item. If the development timeline stretches past 18 months, a rental structure quickly outweighs the initial capital savings of buying. Check your assumptions defintely.
Real Estate Development Investment Pitch Deck
- Professional, Consistent Formatting
- 100% Editable
- Investor-Approved Valuation Models
- Ready to Impress Investors
- Instant Download
Related Blogs
- Startup Costs for Real Estate Development: Budgeting Capital Needs
- How to Launch a Real Estate Development Firm in 7 Steps
- How to Write a Real Estate Development Business Plan
- 7 Critical KPIs to Measure Real Estate Development Success
- How Much Do Real Estate Development Owners Make?
- 7 Strategies to Increase Real Estate Development Profitability
Frequently Asked Questions
Payroll is the largest fixed cost at $64,167/month in 2026, followed by Office Rent at $12,000/month, totaling $76,167 before taxes and benefits;